ARTICLE I

The name of this organization shall be Teen Court Advisory Board.

ARTICLE 2

1. Establish polices which meet the needs of the teen court program.
2. Establish committees as necessary for matters that may come before the advisory board.
3. Establish policies for maintaining, improving, and evaluating the teen court program.
4. Establish and review reports which identify processes within the teen court program.
5. Review polices and rules of the teen court program.
6. Discuss and give final approval for policy issues which come before the advisory board.
7. Discuss and give final approval of the goals and objectives of the teen court program.
8. Discuss and recommend finances.
9. Discuss and approve volunteer staffing and job descriptions.

ARTICLE 3

The advisory board shall be composed of the following voting members

ARTICLE 4

1. Members of the Teen Court Advisory Board shall serve for a period of two (2) calendar years. The two year term shall begin on the date the applicant is approved by the city council.
2. A member of the Teen Court Advisory Board may be recommended for re-appointment once a two year term is completed.
3. A member of the Teen Court Advisory Board may resign the appointment during the two year term. Such notification shall be submitted in writing to the chairperson. The chairperson shall inform the advisory board of the written resignation at the next regular business meeting. The advisory board shall determine the immediate need for filling the vacancy and the availability of a replacement to complete the current fiscal year. The vacancy shall be filled by the first month of the next fiscal year.
4. A member of the Teen Court Advisory Board shall not sit on the board when the member no longer officially represents the category or agency of the initial appointment. The advisory board may consider such person for a citizen at large if the position on the board is vacant.

ARTICLE 1

The elected officers of the advisory board shall be:

1. Chairperson
2. Vice Chairperson
3. Secretary

ARTICLE 2

The terms of office for each officer elect shall be for the fiscal year beginning July 1 and ending June 30 of each calendar year. New officers shall be elected each calendar year for the following elected position:

1. Vice Chairperson
2. Secretary

The vice chairperson shall assume the position of the chairperson upon the completion of a one year term by the chairperson.

ARTICLE 3

The chairperson of the board shall appoint a nominating committee, consisting of 3 members from the advisory board at least 3 weeks prior to the election date in June. The nominating petitions shall contain the offices of vice chairperson and secretary. The nominating committee shall:

1. Organize nominating petitions
2. Delivery nominating petitions to the voting members of the advisory board
3. Obtain the petitions from the advisory board membership
4. Accurately count nomination votes
5. The nominees shall be determined by a simple majority vote of the advisory board for each office

ARTICLE 4

The elections of the officers to the advisory board shall be held by secret ballot during the first week of June each calendar year. Nominees shall receive a simple majority vote to be elected to office.

The nominating corrunittee shall:

1. Organize the ballots
2. Deliver the ballots to advisory board members
3. Obtain the ballots from advisory board members
4. Accurately count the ballots

The results of the ballot shall be distributed to the advisory board chairperson by the nominating committee. The chairperson shall inform each newly elected officer. The chairperson shall inform the board membership of the names and position of each newly elected officer prior to the end of June.

ARTICLE 5

1. Preside at official business meetings of the advisory board
2. Ex-officio member of all advisory board committees except the nominating corrunittee
3. Determine the time and place of business meetings of the advisory board
4. Call special meetings as is necessary
5. Serve as official speaker and communicator for the advisory board
6. Take action as voted by the advisory board
7. Vote only in cases of a tie in regular business meetings of the advisory board

1. Perforrn all duties of the chairperson, in absence of the chairperson
2. Perforrn duties as delegated by the chairperson

1. Keep minutes of the regular business meetings of the advisory board
2. Keep all minutes of regular business meetings on file
3. Provide voting members with regular meeting minutes prior to the next regular business meeting
4. Include in the regular business minutes the date, time, and place of the next regular business meeting

ARTICLE 6

The replacement of an officer elect during a term of office shall be the responsibility of the chairperson. After a vacancy has been declared, the chairperson shall recommend for the position a voting member in good standing on the advisory board. The recommendation shall be submitted to all advisory board members at a regular business meeting for a vote. The recommended member shall be elected by a simple majority vote of the advisory board.

ARTICLE 7

The involuntary removal of an officer elect may be recommended by a member or members of the advisory board in writing to the board chairperson. The chairperson shall place the item on the agenda for the next regular business meeting of the advisory board. The officer elect who is being recommended for dismissal shall be notified by the chairperson of the recommendation at least 5 consecutive days prior to the next regular business meeting.

The officer elect being recommended for dismissal may address the advisory board at a regular business meeting or submit a response in writing to the advisory board chairperson.

The officer elect being recommended for dismissal may resign the position to the chairperson or request a vote of all voting advisory board members. Such request for a membership vote must be made in writing to the chairperson within 5 days after receiving the recommendation for dismissal.

If the officer elect requests a membership vote, the recommendation(s) and rationale for the involuntary removal of the elected officer shall be presented to all voting board members by the chairperson at the next regular business meeting of the advisory board. Such vote by the members shall be by closed ballot. Affirmation of the recommendation shall be by a 2/3 majority vote of all advisory board members. The officer elect recommended for dismissal shall be notified in writing of the vote to affirm or deny the recommendation within 5 days after the vote is taken.

An advisory board member may be involuntarily removed from an elected office or the advisory board by a 2/3 majority vote of advisory board members for one or more of the following reasons:

1. Failure to comply with the constitution and bylaws of the advisory board
2. Misuse or misappropriation of teen court funds
3. Failure to attend three (3) advisory board meetings in one (1) calendar year, without proper notification
4. Failure to carry out duties in a timely and complete manner

ARTICLE 8

Special funding proposals for the teen court program may be requested as follows:

ARTICLE 9

The advisory board may establish standing committees as necessary to carry out the work and business of the advisory board.

The special Ad Hoc committee(s) may be established by the chairperson and shall consist of as many advisory board members as deemed necessary.

ARTICLE 10

The chairperson may call a special meeting of the board to disseminate information or discuss with the board specific issues which affect the teen court program.

All regular or special meetings shall be conducted according to Robert's Rules of Order.

A quorum for all regular business meetings shall consist of a simple majority of the voting members of the advisory board.

It shall be the responsibility of the Holland City Attorney and the Holland City Volunteer Coordinator to be available as staff support for, but not necessarily to attend meetings of the Teen Court Advisory Board.

ARTICLE 11

Amendments to the constitution and bylaws of the Teen Court Advisory Board may be proposed by a voting member to the advisory board at a regular business meeting. A vote of 2/3 majority of the advisory board is required for approval of the proposed amendment.